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Sprint Planning Agenda Template Word

Start wrapping your arms around the art and science of the craft here. Kate Dagher, BA Communications and Business Management, has a management and corporate consulting background, having worked in the public sector, sales and corporate finance. She is now making a shift from business to psychology and bridging her knowledge from both domains, as she pursues a Graduate degree in psychology at Trinity College, Dublin. Kate is fascinated about how our physical environments influence our thoughts, behaviours, actions and wellbeing. She is a certified yoga teacher, a passionate writer and traveller.

Saving the best for last, we’ll leave you with a sprint planning meeting template so that you can try the method to see if it works for you and your team. Your Scrum sprint planning offers a crucial time to plan and collaborate as a Scrum team. It can also set the tone for your upcoming sprint and provide a universal understanding regarding your sprint goals. The sprint planning session should be used to acknowledge your team’s progress, articulate aspirations, and make concrete plans. OK, not the entire company, but the entire development team must attend. This includes the product owner, scrum master, developers, and quality engineers.

We recommend that a Scrum Master, rather than a Product Owner, facilitates Sprint Planning Events – especially when you’re starting out. A Scrum Master can ensure all participants follow Agile principles and give developers the freedom to decide the scope of the Sprint and the tasks they will take to fulfil the Sprint Goal. Be prepared to clearly define the sprint goal for the rest of the team.

Use Lucidchart to provide you and your team with visuals that will organize your vision for your upcoming sprint and align your team on sprint goals. Learn how our visual workspace can revolutionize your Scrum team’s approach to planning and completing your next sprint. The development team reads through each piece of work (i.e., user story) and evaluates its complexity. This is notoriously difficult, which is why increasingly teams are turning to tools like LinearB to plan more accurately.

What Is A Sprint Planning Meeting?

The Daily Scrum is not the only time Developers are allowed to adjust their plan. They often meet throughout the day for more detailed discussions about adapting or re-planning the rest of the Sprint’s work. Daily Scrums improve communications, identify impediments, promote quick decision-making, and consequently eliminate the need for other meetings. The Daily Scrum is a 15-minute event for the Developers of the Scrum Team. To reduce complexity, it is held at the same time and place every working day of the Sprint.

There are several people involved in these meetings, and it is a very collaborative effort. Google MeetUse Fellow’s Google Meet extension to collaborate on meeting notes and record action items, right within your video calls. Confirm any dependencies, assumptions or concerns addressed in the meeting https://globalcloudteam.com/ and add them to the record. Have teams determine sprint needs, sign up for tasks and evaluate the percentage of work that’s accounted for. If there are developments that could affect the plan, try to ensure everyone understands the context of the sprint and has all the relevant details.

  • These meetings help set your team up for success because it allows everyone to understand exactly what the goal is for each sprint of work.
  • Guides the team to make informed decisions based on dependency, capacity and available skills.
  • This is why planning your sprints is just as important as the sprint itself.
  • Ensure the stories are in line with the team’s capability and capacity.
  • The scrum master needs to define the sprint goal at the beginning of a sprint planning meeting and highlight the high-level objective.
  • Schedule a check-in with your team in the days following your sprint planning meeting to ensure your sprint is off to the best possible start.

The strategy helps him to give priority to the backlog item as the next issue. This means that items are organized, dependencies identified or removed, test cases are written, acceptance criteria is listed, and all descriptions are set. Without this prep work, the sprint planning meeting is less efficient and more time-consuming for everyone.

Officially Begin Your Sprint

The reason for rejecting an item may also be that, for some reason, it is not adequate or working on it will create technical or other problems for the project. The Product Owner role is not allowed to make any changes or modifications to the Sprint Backlog. If the Product Owner role has a strong need to add or remove an item for some reason, he or she should approach the Scrum Master role and explain its concerns and needs. The Scrum Master role will convey the desire of the Product Owner role to the Development team. If the Development Team agrees, the needs of the Product Owner role can be met. After arranging the Sprint Backlog list and creating separate tasks for each item, it is strongly recommended that no one else adds or removes Product Backlog Items in that list.

purpose of sprint planning meeting

PodcastSupermanagers is for managers, like you, who want to be extraordinary at the fine craft of management. Cross-Functional MeetingsStay aligned on projects, drive progress and accountability, and improve collaboration. GuidanceGuidance allows admins to suggest talking points for managers to discuss during their 1-on-1s. Guest UsersKeep meeting notes in one place by bringing everyone you work with – vendors, clients, agencies – into Fellow. StreamsStreams are digital notepads to help you organize projects, share OKRs, and whatever else you dream up.

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The product owner presents high priority user stories the team needs to work on next. Sometimes, the team will need to reiterate a feature from the previous sprint or add new requirements to the product backlog. The purpose of this meeting is to define the sprint plan and set sprint goals. The Development Team then collaborates with the product owner to create a sprint plan based on the sprint goal. Development and the product owner may need to negotiate on which backlog items to include.

The team members use scrum estimation techniques to estimate the size of the story points. The length gives the members a rough picture of the work they need to do to complete their tasks. A product vision gives your team purpose, a problem your product has set out to solve. Clearly defining this in the beginning will make sure everyone—developers, designers, sales, marketing, and support—can align their work accordingly. The Product Backlog items selected for this Sprint plus the plan for delivering them is called the Sprint Backlog.

purpose of sprint planning meeting

Ideally, if you have all these in place, you’re on your way to building a great product. It’s important to remember that the vision and strategy you have here are very broad and don’t talk about specific features or things you’ll deliver. These form the foundation on which you should base all your product decisions. If you get these right, you can be confident you’ll be able to adapt to any changes that come your way. Tradeoff decisions may need to be made during these discussions. Our mission is to move the profession of product management forward.

How To Prepare For A Sprint Planning Meeting

The coach in this scrum scenario is the team leader or product developer. The scrum team members are the players or development team that will put into action the steps or plays that will help win each quarter of the game. In terms of scheduling, the ScrumMaster should be timeboxing this meeting according to the length of the sprint. For example, if the team is working in 2 week sprints, the sprint planning meeting should between 2-4 hours. The ScrumMaster must manage time appropriately to make sure that there is complete alignment on the sprint goal before the meeting wraps up.

The Planning Steps

The moment a Product Backlog item meets the Definition of Done, an Increment is born. The Definition of Done is a formal description of the state of the Increment when it meets the quality measures required for the product. The Sprint Goal is created during the Sprint Planning event and then added to the Sprint Backlog.

This can be avoided by spending 10% of a team’s available time in every sprint preparing for the next one. While it doesn’t delve into specific features, a product roadmap can outline the major release dates and milestones, as well as what major product increments would be delivered with them. In addition to product vision and strategy, commercial products need a business model so they can make informed investment decisions.

The selected Product Backlog items deliver one coherent function, which can be the Sprint Goal. The Sprint Goal can be any other coherence that causes the Development Team to work together rather than on separate initiatives. The Development Team works to forecast the functionality that will be developed during the Sprint. The Product Owner discusses the objective that the Sprint should achieve and the Product Backlog items that, if completed in the Sprint, would achieve the Sprint Goal. The entire Scrum Team collaborates on understanding the work of the Sprint.

In this article, I am going to unpack this particular meeting and offer up some helpful tips to make your next agile sprint planning meeting more efficient, effective, and less dreadful. Scroll down to save our sprint planning meeting template so that you can test it out yourself. Sprint planning meetings are one of the four ceremonies conducted as part of the Scrum framework – followed by daily scrums, sprint reviews, and sprint retrospectives.

These are not the only benefits offered through sprint planning meetings. Keep in mind that it is a collaborative, team effort to arrive at the outputs you’ll have by the end of a sprint planning meeting. The team decides how much gets done during a sprint, not an overpowering Product Owner or an outside stakeholder. Your team members gain a sense of empowerment by taking charge of their flow of work. They also benefit from better alignment with others by having the time to talk about how their work will fit together over the next sprint.

What Details Are Prioritized During A Sprint Planning Meeting?

Let’s now focus on who’s attending this meeting and develop a sprint planning meeting agenda. Firstly, the product owner gives a vision or justification for the work considered for the next sprint. The product owner identifies and prioritizes what represents meaningful work and why it’s meaningful.

Considerations are any additional details that could affect your sprint. Include this in your agenda to ensure your team agrees on the next steps. Allow space in your meeting to identify any discrepancies between your individual story points and your print backlog so you can make adjustments.

There’s a few reasons why you should run a sprint planning meeting. First, it’s a great way to identify the responsibilities of each team member over the course of the next sprint and how the team can best collaborate to achieve collective organizational goals. It’s going to give your team a lot more confidence to feel “in the know” in terms of what they’re supposed to deliver and what their teammates are delivering themselves. Product owners ensure the scrum process appropriately correlates with the work requirements.

The developers assign each member a task in the product backlog, and the tasks relate to one another. Thus the members come together to work on the tasks, which can lead to better performance. Meet with the team members before the actual sprint planning meeting and set the expectations for the sprint. Use the opportunity to evaluate how relevant the stories are and the members’ ability and check for any barrier towards achieving your goal. After setting a clear goal, the product owner should select stories that meet the sprint goal. Ensure the stories are in line with the team’s capability and capacity.

If you’re developing software for a client, you’ll obviously align it with your client’s business values, so this is not relevant for an in-house product. For example, if a story feels like it’s probably three points, it’s a good idea to overestimate the time it will take to account for unforeseen issues. When faced with a scenario like this example, you should discuss the business, purpose of sprint planning meeting user, and technical tradeoffs with the team. Don’t delay any future work that’s blocked by the story you’re deprioritizing. The Product Owner can help to clarify the selected Product Backlog items and make trade-offs. If the Development Team determines it has too much or too little work, it may renegotiate the selected Product Backlog items with the Product Owner.

2 Backlog Grooming

For your diagram, do you collect data from past sprints or just ask the team to come up with numbers like 8% buffer for bugs? I assume you don’t discuss this with the PO or PMO as they could scrutinize these different “buffers”? Part of every great sprint planning session is defining what “done” is for the project.

Sprint Review Demo

Along with team availability, you’ll also need to ensure that all of your necessary resources are available. Any known issues or setbacks should be factored into Agile sprint planning and addressed with the team before the sprint begins. Before fully committing to a sprint schedule, make sure to address your team’s capacity to complete the proposed workload. Ask team members to confirm any planned vacation time, commitments to other projects, and other possible time restraints. If team members can’t fully commit to the sprint workload, adjust the workload accordingly.

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